Collection Management
We combine art expertise with digital tools of a portfolio manager. Digitize, analyze and manage the value of each object in a single secure system
What Opportunities the Service Opens
Digital Portfolio Management
Complete asset digitization – each object in your collection receives a digital passport with ownership history, valuations, and accompanying documents
Real-time value analysis – tracking market dynamics of each artwork using Big Data and ML algorithms
Automated documentation – the system stores all contracts with insurance companies, purchase/sale documents, information about asset tokenization
Intelligent dashboards – personalized analytical panels help make strategic decisions about buying or selling assets
Rapid response to market opportunities – notifications about profitable offers, exhibitions, and auctions at the right moment
Expert Support
Professional art curation – experts help form collections, evaluate artworks, and prepare them for sale
Access to specialized professionals on demand – lawyers, restorers, appraisers without the need to maintain a staff
Asset sale preparation – comprehensive work on documenting provenance, valuation, and market positioning of artworks
Management of exhibition and auction participation – assessment of participation feasibility, organization of logistics and insurance
Hybrid online/offline service – digital tools combined with personal service for maximum efficiency
COLLECTION MANAGEMENT FUNCTIONAL BLOCKS
Digital Passport
Complete digital documentation for each artwork: provenance, attribution, exhibition history, valuation records
Analytics Dashboards
Market dynamics monitoring, artist and artwork appearances, price trends according to specified parameters
Documentation Storage
Centralized storage of contracts with insurance companies, logistics providers, and other counterparties
Notification System
Subscription-based alerts for important events: auctions, exhibitions, market changes, insurance deadlines
Chat Platform
Communication with personal manager, financial advisor, contractors in a unified space
Task Tracker
Task assignment to experts in CRM system, execution control, workflow automation
Electronic Document Management
Digital document signing, automated distribution, legally significant archive
Contract Templates
Ready-made legal templates for various operations: purchase-sale, insurance, storage, exhibition
Collection Management Service Onboarding Process
Application
Submit a request to connect the collection management service through the website or by phone
Manager Consultation
Personal manager contacts you to discuss your needs and collection specifics
Functional Blocks Selection
We select the optimal set of tools: digital passports, dashboards, notification system
Implementation Agreement
We approve the integration plan, timelines, and stages for connecting selected functional modules
Contract Signing
We formalize the official contract for collection management services
Management Environment Creation
We set up a secure digital environment with individual access and user permissions
Training and Support
We provide system training and offer 24/7 technical support
Launch and Operation
We upload collection data, activate all modules, and begin full operation